Predictive Dialing is the mode in which phone numbers are dialed automatically, using the predefined calling and lead prioritization logic. The workflow in the Predictive Dialing mode consists of four main actions:
1. Clocking In
To start working in the Predictive Dialing mode, do the following:
On the home page, click Predictive Dial.
The message on the page that opens informs you that the Predictive mode is off.
Click your login in the top right corner of the page and select Clock In.
Receive an incoming call to your softphone or IP phone from Dialer, and you will be connected to automatic calling.
To stay clocked in, you need to be always connected to the call in your softphone or IP phone. To end your conversation with the lead, use the End Call button in Dialer. Otherwise, you will be clocked out.
2. Making Calls
Once the lead has taken the call, basic information on the lead appears on your screen.
During the call, you can:
Edit basic lead information
View the call history on the History tab
View and edit customer details on the Details tab
See previous comments and add new comments on the Comment tab
Using the buttons on the right of the page, you can complete the call and perform other actions:
Ends the conversation and opens the feedback page
Allows to put the call on hold and return back to it after a pause
If voicemail is identified at the connected phone number, click this button to end the call with the relevant status and without opening the feedback page.
Note: the button disappears after a certain time during the call. The exact time depends on your customization.
Allows to forward the call to a different number or start a conference call
Making Calls – Dialer Integrated with a CRM
If you are using Dialer integrated with a CRM, you will see shorter lead information, and below – data from your CRM.
During the call, you can use the following options:
Refresh the CRM screen
View lead history
See more details about the lead
3. Submitting Feedback
After your call ends, the feedback page opens.
Here you select the status of the conversation and optionally, add your comment. The time left for the feedback is limited and depends on your customization.
If the connection was lost unexpectedly, you can redial the lead by clicking the corresponding button.
For statuses requiring another call to the lead (for example, General Meeting, Personal Meeting, or Callback), specify one of the following:
The date and time for the future call, and its time zone: the lead’s or the agent’s (i.e., yours)
The interval in hours or minutes in which the call will take place
The system will dial this lead again in the selected time.
After adding your feedback, click Submit Feedback. The system will try to connect you to the next answered call.
4. Clocking Out
To stop the system from assigning calls to you, if you need a break or your shift is over, you must clock out.
Click Clock Out at the top of the page and select the needed reason.
If you click Clock Out while you are in a call or providing feedback, you will be clocked out no sooner than you end the call and submit the feedback.
It is not recommended to clock out when waiting for a new call, as you can accidentally drop a call that has just started.